Supplementary Guidance Documents

The following guidance documents and procedures are referred to in the ARA's Safeguarding and protecting children policy and provide more detailed information. 

CWO guidance - Checking identification documents

A comprehensive guide to the documents CWOs should see to verify applicants details, and how to check them.

SPCG 1 - Duty of care and child protection

Definition of duty of care, club and coach responsibilities and reasonable measures.

SPCG 2 - How much and how often

Guidelines for junior training programmes.

SPCG 3 - Planning residential trips with children

Advice and guidance on planning residential trips and overnight stays.

SPCG 3a - Parental consent for residential trips

Template parental consent form for club use.

SPCG 3b - Coach/volunteer information sheets for trips away

Template coach/volunteer form for club use.

SPCG 3c - Training camp checklist: Water safety and welfare

Model checklist which includes a section for clubs with juniors.

SPCG 4 - Model anti-bullying for rowing clubs

Model policy for clubs recommended for all clubs with juniors.

SPCG 5 - Report form for recording concerns and referrals

Template form for CWO to use when recording concerns and referrals.

SPCG 6 - Whistleblowing: ARA policy on fraud and wrongdoing

States the ARA's commitment to encouraging a culture of openness and provides a mechanism for raising serious concerns with the Association.

SPCG 7 - Code of conduct for coaches

Statement relating to the UK coaching code of conduct to which all ARA coaches adhere.

SPCG 8 - Code of conduct for parents/carers

A template code of conduct for clubs to adapt to their own requirements.

SPCG 9 - Code of conduct for junior members

A template code of conduct for clubs to adapt to their own requirements.

SPCG 10 - Safeguarding and photography

Advice on photographic content and permission to use photographs of juniors.

SPCG 11 - Guidelines for rowing competitions

A safeguarding checklist and welfare plan relating to juniors for competition organisers.

SPCG 12 - Contacts: Local and national agencies

Some useful child protection and safeguarding contacts, for clubs to complete with their own contact details.

SPCG 13 - Club audit

A check list for clubs to use to ensure that they are safeguarding their junior members.

SPCG 14 - The recruitment of ex-offenders

The ARA's policy which explains the consideration given to CRB disclosure information, covers reasons for requiring disclosures and security of the information.

SPCG 15 - Obtaining a Criminal Records Bureau clearance

Information about how to apply for CRB clearance and how to complete the form.

SPCG 16 - CRB disclosure forms: common mistakes

Details some of the most common pitfalls of filling in the form (currently being updated).

SPCG 17 - Template volunteer reference form

Template for clubs to use and to adapt to their own needs.

SPCG 18a - New volunteer/employee details

A form for the club's CWO to keep with details of referees and employment for all volunteers and employees new to the club.

SPCG 18b - Declaration of criminal record and CRB applications

To be completed by all new volunteers and employees who require a CRB disclosure through the ARA.

SPCG 19 - Complaints and disclipinary procedure

Sets out the procedure the ARA will follow whenever it undertakes any enquiry or investigation in relation to safeguarding and protecting children.

SPCG 20 - Advice and support for individuals receiving a concern or allegation

Gives contact details and general advice.

SPCG 21 - Advice and support for those who have reported concerns

Explains the process that will be followed when a concern is reported and gives contact details.

SPCG 22 - Information for those against whom a complaint of poor practice or allegation of abuse has been made

Information regarding the process of a case and contact details.

SPCG 23 - Guidance on the portability of CRB Disclosure documents

Highlights the risk factors and limitations of accepting disclosures from other registered bodies.

SPCG 24 - Secure storage, handling, use, retention and disposal of Disclosure and Disclosure information

ARA policy which details how disclosure information is used.

SPCG 25 - Child Protection in Sport Unit (CPSU) Protocol for Information Sharing

The CPSU is part of the NSPCC - this is their protocol outlining the framework within which sports bodies can share information appropriately in order to protect children.

SPCG 26a - Flowchart for referral procedure within rowing

A flowchart outlining the procedure to follow when a concern has been identified.

SPCG 26b - Flowchart for referral procedure outside rowing

A flowchart detailing the steps to take if there are concerns about a child outside the rowing environment.

SPCG 27 - Physical contact and young people in rowing

Clarifies the position of the ARA and gives guidance on the use of physical contact.

SPCG 28 - Advice and support for junior rowers

Advice and guidance for junior rowers who want to report a concern about someone at their club.